AOS - Tribe Talent & HR ~ Recruitment Support Coordinator

The Opportunity This is not a traditional VA role. You will be Marie’s first hire and closest operational partner. Your job is to make sure that when Marie wins a new role, the sourcing, candidate management, and process behind it runs like clockwork — so she can focus on what she does best: building relationships and landing placements. You will start by getting rid of the chaos — building structure into a fast-moving one-person business. From there, you’ll help elevate the operation: deeper systems, smarter outreach, and a talent pool that compounds over time. What success looks like: Marie says “we’ve got a new role on” and by the next morning the job ad is drafted, relevant candidates are identified, outreach has gone out, calendar invites are booked, and a LinkedIn post is ready to publish. You made that happen. Organisation Tribe Talent & HR Reports to Marie Galinsky, Founder Location Remote — Philippines-based Engagement Full-time, Independent Contractor Monthly rate AUD $1400 – $1800 (based on experience) Start date ASAP , subject to recruitment process Key Responsibilities 1. Sourcing & Candidate Identification Search LinkedIn, databases, and other platforms to build shortlists of relevant candidates for active roles Identify qualified candidates per role across the full seniority range Leverage Tribe’s growing talent pool first 2. Candidate Management & Database Own and maintain Tribe’s ATS/CRM — ensure every candidate and client interaction is captured and up to date Backfill historical candidates from email and LinkedIn into the database Keep candidate records current: availability, salary expectations, role preferences 3. Talent Pooling Build and manage a living talent pool — every candidate spoken to is tagged for current or future opportunities Proactively surface candidates who may be ‘ready soon’ at the right time 4. Candidate & Client Outreach Conduct initial outreach to candidates: introduce the role and gauge interest Run tier-2 email outreach campaigns to candidates unlikely to receive a direct call, and surface warm leads Support outreach to potential clients: prepare materials, draft initial communications, and help Marie stay visible in market 5. Signal Screening Qualify candidates on key signals (salary, location, availability, experience) and flag go/no-go Handle candidate queries on PDs, chase CVs, and manage candidate comms throughout the process 6. Document Creation & Branding Create professional job ads, candidate briefing documents, LinkedIn posts, and role one-pagers using Canva and Word Prepare candidate shortlist summaries ready to review and present to clients Maintain templates and branded assets so every touchpoint looks polished 7. Systems, Process & SOPs Design and document Tribe’s end-to-end recruitment workflow — from job brief to placement Build SOPs for recurring tasks so the business isn’t dependent on any one person Research and recommend tools — present options, implement once approved Set up and maintain shared drives, templates, and folder structures About You We’re looking for someone with grit, initiative, and a genuine interest in building something. This role will suit a person who does seven things when asked to do five, comes back with ideas rather than waiting for instructions, and gets a real kick out of making a business run better. You will thrive in this role if you are: Proactive and self-directed — you don’t wait to be chased, you surface the work A confident communicator — happy to jump on a call, ask clarifying questions, and sense-check rather than guess Highly organised — you build structure where there isn’t any and maintain it once it’s there A contributor, not just an executor — you bring ideas and want to improve the way things work Someone who wants to be part of a business journey, not just complete tasks Skills & experience: Demonstrated experience in a recruitment support, talent sourcing, or research role supporting offshore clients (in-house or agency, start ups preferred) Proficiency with LinkedIn (search and outreach), CRM/ATS systems, and Canva Strong written English — you’ll be drafting outreach messages, job ads, and documents that represent the Tribe brand • Comfortable working independently across multiple priorities in a fast-moving environment Experience with Australian clients or in an Australian recruitment context is an advantage but not essential Function fit and attitude are what matter most Commercial Terms Monthly rate AUD $14,000 – $1800 (based on experience and fit) 13th month Pro-rata 13th month payment in December Health insurance Reimbursement post-probation Probation Standard probation period applies Hours Full-time, aligned to Australian business hours (AEST/AEDT) Contract Independent Contractor Agreement (ICA) provided on offer Originally posted on Himalayas