Himalayas
administrative supporthuman resourcesprocess improvementexecutive assistantsenior executive assistantexecutive operations assistantsenior process improvement specialist
Job Description
This is a position within Haldren and not with one of its clients.
This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.
Key Responsibilities
- Own inbox triage and stakeholder communication to protect executive focus time
- Support process improvements for scheduling, document control, and executive workflows
- Coordinate candidate and client interviews with discretion and precision
- Maintain meeting cadence and ensure decisions and next steps are documented
- Maintain confidential records, contracts, and correspondence in shared systems
- Prepare agendas, briefing packs, and follow-up notes with clear action tracking
- Manage complex calendars, meeting logistics, and travel coordination (as needed)
Requirements
- 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
- Advanced calendar management and executive-level coordination capability
- Proficiency with office productivity tools and executive document formatting standards
- Strong written and verbal communication skills in a professional services environment
- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
- Comfort working with confidential information and applying sound judgement
- Ability to work effectively in a remote environment with disciplined time management
Benefits
- Salary range: 460,000 - 600,000
- Remote work arrangement (South Africa)
- Opportunities for professional growth
- Flat management structure with direct access to decision-makers.
- Open communication environment.
- Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
Originally posted on Himalayas
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