Job Description
This is a remote position.
ABOUT THE ROLE
Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines.
The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership.
This is a permanent, ongoing contractor engagement for the right candidate.
KEY RESPONSIBILITIES
- Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines
- Manage calendars, correspondence, and scheduling for supported individuals
- Coordinate internal communications between US and Philippines-based team members
- Prepare documents, reports, and correspondence as requested
- Perform accurate data entry into company systems, including Zoho CRM and related platforms
- Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership
- Support day-to-day business operations and ad-hoc projects
- Handle confidential business information with appropriate discretion and professionalism
- Provide additional operational support as directed by the owner
Requirements
REQUIREMENTS
Experience & Education
- Two (2) or more years of experience in an executive assistant, administrative, or comparable support role
- Bachelor's degree preferred; equivalent professional experience will be considered
Language
- Fluent English, both written and verbal (required)
- Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities)
Technical Skills
- Proficient with Google Workspace and Microsoft Office
- Comfortable with video conferencing platforms (Zoom, Google Meet)
- Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed
- Comfortable learning new business software and adapting to updated workflows
Personal Attributes
- Strong attention to detail and organizational skills
- Ability to work independently and manage priorities in a remote setting
- Proactive, clear, and reliable communication
- Sound judgment and discretion when handling confidential business information
●Reliable, self-directed, and dependable
Work Environment
●Reliable high-speed internet connection
- Quiet, professional home working environment
- Ability to work during Philippine business hours with regular overlap into US Central Time morning hours
WORKING ARRANGEMENT
- Fully remote from the Philippines — no relocation required
- Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff
- Engagement is on an independent contractor basis
- Contractor is responsible for their own Philippine tax reporting and compliance
Benefits
COMPENSATION & BENEFITS
- Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account
- Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience
- Approved paid time off for scheduled personal or family leave, with employer approval
- Flexible working arrangement within agreed core hours
- Opportunity to work with an established US-based business with a growing Philippines presence
- Exposure to a variety of business functions and cross-cultural, cross-time-zone work
Originally posted on Himalayas
