Specialist, Project Management

Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the devastating impacts of climate change and nature loss. The situation today is worse than the darkest predictions of just ten years ago, pushing billions of people to the edge and threatening lives and livelihoods. At WWF, we are facing our biggest crisis – and our biggest ever opportunity – to create a better future for people and nature. With over 60 years of experience and an active presence in more than 100 countries, we work to achieve both on-the-ground and global policy action, from protecting and restoring species and their habitats, to transforming markets and policies toward sustainability.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from conservation science and advocacy to HR and finance. We welcome applications from anyone who believes they can help us tackle this enormous global challenge and drive the urgent conservation impact needed to restore our planet.

What We Do We are an independent conservation organization, striving to sustain the natural world for the benefit of people and the ecosystem. From individuals and communities to businesses and governments, we are part of a growing global movement calling for bolder action on climate and nature, demanding that world leaders set nature on the path to recovery by 2030. WWF works to address the most dominant drivers of nature loss through system-wide changes in how food and energy are produced and consumed, and in how financial systems are structured. By implementing change in every country, we aim to drive visible and positive impacts on the ground, helping to restore nature in the most critical places around the world, from the Amazon to the Coral Triangle.

Engaging everyone means addressing the barriers to participation faced by some groups in society, including local communities. Conservation will only be sustainable if it is owned by, and benefits, local people. That’s why Indigenous Peoples and local communities must be at the centre of action on climate and nature. WWF is committed to using its resources and global network to support these communities in creating together the most effective solutions where they live.

Humanity is still in time, we have a clear pathway to solve this crisis. At WWF, we call on everyone to join the global movement, change how we live, and take action now.

Position title: Specialist, Project Management Reports to: Special Advisor to the Director General Supervises: None. Level: 3 Contract Type: Fixed Term for 6 Months

1 MISSION OF THE DEPARTMENT

The Director General's Office unites and supports WWF International and the Network in unleashing the full potential of our federated structure through robust governance, strategic internal and external engagement, and special projects. Operating in line with WWF's Values, the Office facilitates impactful, accountable, and inclusive decision-making for WWF International and the Network's governing bodies, including the International Board, Network Executive Team, Council, Assembly, Board and NET Committees, the WWF International Executive Team, and the WWF International Senior Leadership Team. It engenders network-wide coordination and action towards WWF's priorities as set by these governing bodies; ensures the institutional arrangements and structure of the Network are sound and operating with integrity; and drives results towards the highest priorities of WWF's Director General and President.

2 MAJOR FUNCTIONS

The Project Management Officer provides temporary project management, coordination and strategic support to the Special Advisor to the Director General during a set period of time. The role ensures effective delivery across a broad portfolio of initiatives and provides dedicated support for the development of the WWF International Strategic Plan. In both capacities, the Project Management Officer will be expected to develop supporting content, including correspondence with executives, high-level presentations, and effective engagement agendas.

3 MAJOR DUTIES AND RESPONSIBILITIES

A. Overarching Project Coordination and “Air Traffic Control” (30%)

• Maintain visibility across dozens of active projects and priorities within the Director General's Office portfolio.

• Coordinate weekly project review meetings and maintain consolidated action and decision trackers.

• Monitor progress against agreed deadlines and proactively follow up with project owners and contributors.

• Draft reminders, follow-up notes, and requests for information on behalf of the Special Advisor.

• Track dependencies, risks, and opportunities across projects and facilitate cross-team coordination.

• Prepare summary dashboards, progress reports, and briefing notes to support decision-making.

• Support planning and execution of special projects and strategic initiatives as assigned.

B. Project Management of Key Projects (50%)

• Serve as project management support for two major efforts: the development of the WWF International Strategic Plan and a Network Working Group on Roadmap 2030.

• Maintain the overall strategic planning workplan, timeline, milestones, dependencies, and action trackers.

• Draft agendas and pre-meeting reading materials.

• Coordinate meetings, workshops, interviews, consultations, and governance discussions related to development of the Strategic Plan and the Working Group.

• Follow up with workstream leads, subject matter experts, and stakeholders to ensure timely delivery of inputs and outputs.

• Prepare concise project status updates, decision logs, and briefing materials.

• Identify emerging risks, delays, or bottlenecks and escalate issues appropriately.

• Ensure strategic planning documentation is organised, current, and accessible.

C. Correspondence, Engagement and Content Development/Management (15%)

• Draft and edit correspondence, stakeholder communications, briefing notes, reports, presentations, meeting minutes, and meeting materials.

• Coordinate collection of inputs and content from colleagues across WWF International and the broader Network.

• Edit and quality-control executive-facing documents to ensure clarity, consistency, and professionalism.

• Support stakeholder engagement activities, including preparation of agendas, meeting materials, and follow-up communications.

• Assist in preparing content for governance and leadership meetings, as well as summary packs for the Executive Team, Senior Leadership Team, Network Executive Team, Board Committees, and International Board as required.

D. Administrative and Data Entry Support (5%)

• Maintain databases, trackers, calendars, and filing systems.

• Support document management, version control, and meeting logistics.

• Assist with other administrative tasks as required, for example around in-person meetings.

• Ensure project records and team information are accurate and up to date.

4 PROFILE

Required Qualifications.

• Bachelor's degree or equivalent professional experience.

• Minimum of 5 years of relevant experience in project coordination, project management, executive support, administration, or a related field.

• Demonstrated ability to manage multiple priorities simultaneously and work across numerous projects.

• Strong organisational skills and attention to detail.

• Excellent written communication and editing skills in English.

• Strong proficiency with Microsoft 365 applications, particularly Outlook, Teams, Word, PowerPoint, Excel, and Planner.

• Experience supporting senior executives or leadership teams is highly desirable.

Required Skills and Competencies.

• Excellent project tracking and follow-through capabilities.

• Strong interpersonal and stakeholder management skills.

• Ability to work independently while maintaining close coordination with colleagues.

• Sound judgement and discretion when handling sensitive information.

• Highly organised, reliable and proactive.

• Ability to manage competing priorities and tight deadlines.

• Service-oriented approach and commitment to high-quality delivery.

• Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.

5 WORKING RELATIONSHIPS

Internal. Reporting to the Special Advisor to the Director General, works closely with colleagues in the Director General's Office, Governance & Network Engagement, Executive Team offices and project leads across WWF International. The role will engage with senior leadership, subject matter experts, and colleagues involved in strategic planning and governance-related processes.

External. May interact with WWF Network colleagues, external consultants, service providers, and other stakeholders as required.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.

Please upload your covering letter and CV in English. Priority will be given to applications with both documents indicated.

Deadline for applications: 02 September 2026

Work permit restrictions may apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

At WWF, we are dedicated to fostering an inclusive and diverse workplace where every individual feels valued and respected. We believe that a diverse workforce will help us to achieve our mission to stop the degradation of the Earth's natural environment and to build a future in which humans live in harmony with nature. As an equal opportunity employer, we are committed to providing fair and unbiased consideration for all candidates regardless of their background. We encourage applicants from all backgrounds to apply and join us in fostering a diverse and inclusive workplace.

Originally posted on Himalayas