Executive Coordinator

What We Can Achieve Together:

The Executive Coordinator will be responsible for providing administrative and project support to a senior manager, program directors, and their teams as part of North America Conservation and Science. The North America Managing Director for Conservation oversees a large unit comprised of: Conservation Resource Team, Human Rights and Equity in Conservation, Indigenous Right Relations, Leveraging Our Lands, and North America Region Science. Together, these programs advance the 2030 Global Goals by providing technical expertise, coordination, facilitation, and decision support to regional, divisional, and business unit conservation teams leading conservation strategies; strengthening the capability of leaders and practitioners to deliver high-quality, values-driven work; and designing, building, and improving shared systems and tools that enable effective conservation delivery across the region. Working across geographies, disciplines, and portfolios, these programs integrate and synthesize conservation practice at scale through conservation portfolio management; human rights and equity in conservation; Indigenous right relations; stewardship; and science that informs strategy, decision-making, and delivery.

The Executive Coordinator will perform a variety of administrative tasks and project support functions, primarily in support of the North America Managing Director of Conservation, as well as for the NA Conservation and Science program directors. Example administrative tasks include: calendar management, meeting arrangements and administration, travel arrangements, meeting and special events logistics, and processing expenses. They may communicate on behalf of senior leaders and have contact with other senior leaders, staff, donors, vendors, and business relations. Example project support functions include: meeting agenda planning, tracking deliverables, and preparing materials for virtual or in-person meetings as ad hoc topics, regularly meeting groups, and annual budget and PPP cycles. The Executive Coordinator will have knowledge of the systems and resources utilized by the teams they support, and NAR policies and procedures. To enhance the work of the team, they may take on such duties as a more significant role in project management, and/or enhancing the systems and tools used by the team.

RESPONSIBILITIES & SCOPE

• Manages calendars, coordinates travel arrangements and expense reports;

• Schedules and coordinates virtual meetings, working sessions and in-person events;

• Plans and coordinates the annual budget and PPP cycles’ meetings and process;

• Oversees and maintains meeting agenda planning, coordination, and tracking spreadsheets;

• Prepares background materials for executive meetings and presentations;

• Handles virtual calls, emails, and inquiries, directing them to the appropriate parties;

• Assists in communication planning and execution;

• Manage projects including setting deadlines, manage a timeline, and ensure accountability of project members;

• Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs;

• Maintain confidentiality of frequently sensitive information;

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems;

• Travel and work flexible hours, as needed; and

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

The Executive Coordinator role is open to candidates in The Bahamas, Dominican Republic, Grenada, Jamaica, USVI, Canada (Alberta, Ontario, or Northwest Territories), the United States, Chile, Colombia, Guatemala, Mexico, Peru, or Belize with a strong preference for individuals who are able to support partners in multiple time zones including the Alaska Time Zone.

We’re Looking for You:

Are you looking for a career to help people and nature? Guided by science, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together. We’re looking for someone who is passionate, motivated problem-solver to advance the work vital work we are doing at TNC!

What You’ll Bring:

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 3 years related experience or equivalent combination

• Experience generating reports, and analyzing and interpreting data

• Experience managing the schedule and contacts of a senior leader

• Experience coordinating projects

• Experience using Microsoft programs i.e Word, Excel, PowerPoint

DESIRED QUALIFICATIONS

• Strong organizational skills with exceptional attention to detail and accuracy;

• Ability to manage multiple priorities and meet deadlines;

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;

• Ability to implement complex processes;

• Proficiency in Teams, Mural, Box, Zoom and Sharepoint preferred;

• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff;

• Experience interpreting guidelines to achieve desired results;

• Successful experience implementing strategic program goals.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $68,080 – $90,780 . This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer.Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to with Request for Accommodation in the subject line.

Originally posted on Himalayas