Costa RicaFull TimeHuman Resources
Himalayas
Listed on 2 job boards, which is a stronger signal than one board alone.
business operationsoperationsoperations managementstrategy coordinatorexecutive assistantcorporate executive assistantceo assistantceo executive assistantchief of staffexecutive assistant to c suitemanagementexecutive assistant to ceoceo administrative assistantchief executive assistant
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Job Description
About the Role
We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.
We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.
Key Responsibilities
- Executive Operations & Gatekeeping
- Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
- Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.
- Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
- Handle seamless international travel arrangements, itineraries, and logistics.
- Data Analysis & Business Intelligence
- Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
- Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
- Conduct research and synthesize complex information into quick, digestible briefs for decision-making.
- Financial & Administrative Support
- Assist with financial tracking, expense management, budget auditing, and financial reporting.
- Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
- Handle confidential business and financial information with high discretion.
Requirements & Qualifications
- Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.
- High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.
- Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.
- Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
- Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
- Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.
- Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).
Originally posted on Himalayas
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