Administrative Assistant for a Professional Consulting Firm in Australia (Home B

Category: Legal Services

Location: Sydney New South Wales Australia

Executive & Administrative Support

• Manage complex calendars, appointments, and meeting schedules

• Coordinate internal and external meetings across multiple time zones

• Prepare meeting agendas, invitations, and attendance confirmations

• Attend meetings, take accurate minutes, and track action items

• Maintain meeting registers, follow-up trackers, and administrative records

Travel & Event Coordination

• Arrange travel bookings, accommodation, and transportation

• Coordinate conferences, training sessions, and company events

• Manage registrations, attendance tracking, and event logistics

Document & Records Management

• Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations

• Draft professional correspondence and maintain document templates

• Organize and maintain electronic filing systems and document registers

• Ensure records remain accurate, secure, and up to date

Business & Operational Support

• Update business documents, staff profiles, capability statements, and client-facing materials

• Prepare administrative reports, trackers, dashboards, and operational documentation

• Coordinate recruitment interviews, onboarding activities, and training administration

• Respond to administrative enquiries and coordinate client meetings

• Maintain professional memberships, subscriptions, and internal administrative systems

Remote Team Collaboration

• Communicate professionally with team members and stakeholders

• Provide regular task updates and proactively identify risks or delays

• Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools

• Maintain confidentiality and demonstrate accountability while working remotely

DetailsOriginally posted on Himalayas