Senior Executive Assistant & Executive Operations Partner

📋 Description

• Own and continuously optimize the GM's calendar based on business priorities.
• Review upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and
• Prepare concise agendas, background information, open decisions, and recommended next steps.
• Capture decisions, owners, deadlines, and commitments from meetings.
• Maintain one trusted system for requests, delegated items, promised responses, open questions, and
• Review sent emails and open conversations for missing responses or conclusions, then resurface them

🎯 Requirements

• Five or more years of progressively responsible executive-support experience.
• At least three years directly supporting a founder, CEO, President, General Manager, or similarly
• Experience beyond calendars and travel, including meeting preparation, leadership follow-through
• Professional written and spoken English.
• Strong proficiency with Outlook, Teams, and Microsoft 365.
• Consistent availability during Pacific Time business hours.

🎁 Benefits

• Residence in Rio de Janeiro with reliable availability for occasional in-person support.
• Residence elsewhere in Brazil with practical access to Rio de Janeiro.
• Experience supporting an entrepreneurial or founder-led company.
• Experience in home services, field services, construction, multi-location services, or another
• Experience building or improving executive-office operating systems.
• Background combining executive assistance with project management or business operations.