Remotely
crmproject managementexecutive supportmicrosoft 365teamsaioutlook
Job Description
📋 Description
- Own and optimize the GM’s calendar based on priorities
- Review upcoming days for conflicts, deadlines, and prep needs
- Prepare concise agendas, background info, decisions, and next steps
- Capture decisions, owners, deadlines, and commitments from meetings
- Maintain a single system for requests, items, and leadership commitments
- Review emails/conversations for missing responses and surface results
🎯 Requirements
- Five+ years of progressively responsible executive-support experience
- At least three years directly supporting a founder/CEO/President/GM
- Experience beyond calendars and travel (meeting prep, leadership follow-through, project tracking)
- Professional written and spoken English
- Strong proficiency with Outlook, Teams, and Microsoft 365
- Available during Pacific Time business hours
🎁 Benefits
- Remote role with potential for in-person support in Rio de Janeiro
- Experience supporting founder-led or entrepreneurial environments
- Exposure to operationally complex multi-location business
- Opportunity to build and improve executive-office operating systems
- Experience working with AI, workflow automation, CRM systems, dashboards
