Buying Assistant

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

Job Responsibilities

Data and Systems Administration

• Accurately input and maintain product information, purchase orders, and supplier details

• Maintain internal systems and spreadsheets with up-to-date product and order details

• Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse

Supplier and Critical Path Coordination

• Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues

• Update and manage the critical path to ensure timelines and key dates are met

• Assist with sample tracking and coordination

Administrative Support and Team Communication

• Provide general administrative support to the Buyer including document management and scheduling

• Communicate clearly and proactively with internal teams to support stock flow and resolve issues

Requirements

• Previous experience in retail or administration

• Strong attention to detail and accuracy in data entry

• Excellent organisational and time management skills

• Proficiency with Microsoft Excel and general computer systems

• Confident using Microsoft Teams for video calls and live chat

• Clear and confident written and verbal English communication

• Fast learner who can adapt and work across a variety of tasks

• Reliable workstation setup featuring dual monitors and high-speed internet

Nice-to-Have Skills

• Experience using Shopify

• Experience using Style Arcade

Benefits

• Permanent work-from-home set-up

• Dayshift (Australian Eastern Standard Time business hours)

• Full-time job

• HMO (STAFF only)

• Annual leave

• 13-month pay

• With Government mandated benefits

Originally posted on Himalayas