Remotely
crmproject managementmicrosoft 365ai toolsworkflow automationteamsoutlookdashboards
Job Description
📋 Description
- Protect GM’s time by managing calendar and prioritizing business needs.
- Review days/weeks for conflicts, deadlines, prep needs, and missing meetings.
- Prepare concise agendas, background info, and recommended next steps.
- Capture decisions, owners, deadlines, and commitments from meetings.
- Maintain a single system for requests and commitments across channels.
- Follow up until items are completed or resolved.
🎯 Requirements
- Five+ years of progressively responsible executive-support experience.
- At least three years directly supporting a founder/CEO/President or similar.
- Experience beyond calendars/travel including meeting prep and project tracking.
- Professional written and spoken English.
- Strong proficiency with Outlook, Teams, and Microsoft 365.
- Available during Pacific Time business hours.
🎁 Benefits
- Residence in or near Rio de Janeiro preferred for occasional in-person support; other Brazilian
- Experience supporting entrepreneurial or founder-led companies.
- Experience in home services, field services, construction, or multi-location operations helpful.
- Experience building/improving executive-office operating systems.
- Background combining executive assistance with project management or business operations.
- Experience working remotely with North American executives.
