Administrative Coordinator

Description

An admin wizard wanted.

We’re the Internal Services team - team behind the scenes making the magic happen: so our operational teams can deliver smoothly and stay happy doing it (or, at least, admin-hassle free:) ). We’re spread across different locations, but we’re a close, integrated crew who genuinely love what we do - and we’re looking for one more amazing person to join us and share the joy (and ok, pain, sometimes, too).

Location: Spain - onsite, remote & hybrid options: whichever works best for you!

Why E&C Consultants?

You can read more details here: Becoming an E&Cer, but in big lines:

• We are a Great Place To Work®certified company - employee satisfaction stamped by our staff

• We implemented a Flexible and Empowering Culture - we pioneer with our unique Teal management style, which includes Empowerment, Ownership, Self-Management, Integrity, Transparency and Trust

• We offer 46 days off / year (yes, 46!) regardless of the country you live & work in

What will you do?

As the go-to person for all things people and office operations, you’ll keep our day-to-day running smoothly while supporting E&Cers:

• Own the payroll process by partnering with our external payroll providers to ensure salaries are paid accurately and on time, while keeping contracts, benefits, and employment conditions fully compliant with legislations

• Be the first point of contact for employees, providing support on payroll, holidays, leave, contracts, benefits, travel arrangements, office equipment, and a wide range of day-to-day administrative questions

• Coordinate with external partners, including accountants, insurance providers, and other local stakeholders, ensuring information is shared accurately and efficiently

• Keep the office running like clockwork by managing office supplies, equipment, correspondence, visitor reception, incoming calls, and relationships with service providers (e.g. maintenance vendors)

• Oversee workplace resources, including fleet, mobile phones, internet services, laptops, and other office equipment, ensuring everything is available and functioning smoothly

• Coordinate business travel for the employees, arranging flights, accommodation, car hire, and itineraries to ensure hassle-free travel

• Jump in wherever needed, providing proactive ad hoc support to help the team and business operate efficiently.

Requirements

What makes you a perfect match?

• Fluent English and Spanish is a must (verbal and written) – any other language is a plus

• Relevant experience in administrative support

• Exceptional organizational skills

• Agility to respond to changing priorities, demands and timelines

• A “can-do” attitude, a mind-set of process improvement and willingness to learn new skills

• Reliability, trustworthiness and maintaining confidentiality

• Good knowledge of Microsoft Office

If you are still here and reading, you must be really interested. Great, as E&C is the best place to be! Last but not least then, a sneak peek into our application process:

• First call with Team Leader or HR - 30 min (we can also launch a Hireflix campaign in case of a high volume of applications, where you’d be asked to record a one-way interview. It’s fun!:) )

• Assessment: online ability tests + personality questionnaire - 45min

• Final round interview: Business case (to be prepared in advance) & discussion on the online assessment + meeting the team - 90min

The process usually takes around 2-3 weeks. Time to click apply!

Through my application for a role with E&C I hereby authorize the Company to process my personal data for the purposes of the job recruitment. I declare that I am aware of the voluntary submission of data and I am informed about the right to access the data and the right to correct it.

Your personal data will be processed by E&C Group BV with its registered seat in Kortrijk, Belgium and its affiliates for the purposes of the recruitment process only. The list of all affiliates may be found at www.eecc.eu.