Federal Capture and Proposal Manager

About Ayoroa Simmons

Ayoroa Simmons is a growing AEC, and technology-enabled professional services firm focused on helping public-sector clients improve the way they design, document, manage, and use facility and infrastructure data. Our work supports federal and SLED clients through services such as architecture, surveying, reality capture, LiDAR scanning, scan-to-BIM, BIM/CAD/Revit support, GIS/geospatial asset inventory, as-built documentation, and digital facility data solutions. We are a small, collaborative team looking for practical, self-directed professionals who can help us grow thoughtfully, pursue the right opportunities, and deliver high-quality work for mission-driven clients.

NOTE: This position requires U.S. citizenship

The Opportunity

Ayoroa Simmons is seeking a Federal Capture & Proposal Manager to lead business development, capture, and proposal efforts for federal AEC and facility-data opportunities. This role will focus primarily on federal clients and selected state, local, and education — SLED — pursuits as a secondary market.

The successful candidate will help identify the right opportunities, manage federal market research, support go/no-go decisions, coordinate teaming, lead proposal development, maintain pursuit intelligence, and improve the firm’s federal win strategy over time.

The ideal candidate understands federal AEC procurement, SF 330 qualifications-based pursuits, IDIQ/task-order environments, small-business set-aside strategy, and technical service lanes such as LiDAR, scan-to-BIM, point clouds, Revit, CAD, GIS, asset inventory, digital twins, as-builts, topographic survey, and facility documentation. They do not need to be a technical expert in LiDAR, BIM, GIS, or digital twins, but they must be curious enough to learn the firm’s technical value proposition and disciplined enough to turn that expertise into targeted federal opportunities and winning submissions.

NOTE: This position requires U.S. citizenship

Primary Responsibilities

Federal Market Research and Opportunity Identification

Monitor federal opportunities using SAM.gov, agency forecasts, incumbent research, industry day notices, sources sought, RFIs, draft RFPs, pre-solicitations, IDIQ notices, BPA notices, MATOCs, SATOCs, and task-order opportunities.

Use the firm’s federal market identification worksheet to manage and refine saved searches across priority service lanes, including:

• Scan-to-BIM and as-built BIM
• BIM/CAD/Revit technical support
• GIS and geospatial asset inventory
• Digital twin and facility asset data integration
• A/E IDIQ subconsultant opportunities
• Federal healthcare and laboratory campus documentation
• DoD installation facility data and asset management
• Utilities and water infrastructure reality capture
• Historic and public asset documentation
• Topographic surveying and existing site mapping
• Sources-sought, RFI, 8(a), small-business, and teaming triggers

Maintain a federal pipeline organized by agency, opportunity stage, NAICS/PSC alignment, due date, teaming status, set-aside potential, priority, and recommended next action.

Capture Planning and Pursuit Strategy

• Support leadership in deciding which opportunities to pursue, defer, team on, or decline.
• Prepare capture briefs that summarize the client, agency mission, procurement history, incumbent information, likely competitors, teaming needs, technical fit, past performance fit, and proposal requirements.
• Develop pursuit strategies around the firm’s strongest federal service lanes, especially facility documentation, reality capture, BIM/GIS integration, Revit/CAD production support, asset mapping, and digital facility data.
• Support early-stage shaping by responding to sources sought, RFIs, draft solicitations, capability statement requests, and market research notices.
• Coordinate teaming outreach with A/E primes, geospatial firms, design-build teams, small-business partners, mentor-protégé candidates, and agency-facing teaming partners.

Federal Proposal Management

• Lead federal proposal responses from kickoff through submission, including RFQs, RFPs, SF 330s, sources-sought responses, capability statements, IDIQ proposals, BPA responses, and task-order submissions.
• Analyze solicitation requirements, evaluation criteria, submission instructions, forms, page limits, formatting rules, NAICS/PSC codes, and compliance requirements.
• Create proposal schedules, compliance matrices, outlines, responsibility matrices, review milestones, and final production checklists.
• Coordinate input from principals, technical staff, project managers, subconsultants, teaming partners, and leadership.
• Write, edit, organize, and tailor proposal content, including executive summaries, cover letters, technical approaches, project descriptions, resumes, past performance narratives, management plans, differentiators, and capability statements.
• Conduct final compliance checks and manage portal, email, or physical submissions.

SF 330 and A/E Qualifications Management

• Own and maintain the firm’s SF 330 content library.
• Maintain up-to-date resumes, project sheets, firm profiles, office information, licenses, certifications, project roles, representative experience, and past performance content.
• Customize SF 330 submissions to align with each federal solicitation’s evaluation criteria.
• Ensure project descriptions emphasize client relevance, similar scope, measurable outcomes, technical complexity, and the firm’s role.
• Support A/E IDIQ pursuits where the firm may serve as a prime, subconsultant, 8(a) participant, small-business partner, or specialty technical provider.

Business Development and Client Positioning

• Support leadership with federal account planning for target agencies such as GSA, DoD, PBS, VA, USACE, NAVFAC, AFCEC, NASA, NIH, DOE, NPS, DOI, FEMA, and other relevant federal buyers.
• Prepare agency capability statements, leave-behinds, shortlist/interview materials, presentation decks, project sheets, and teaming packages.
• Support conference planning, industry day participation, client meetings, prime-contractor outreach, and follow-up actions.
• Track client contacts, partner contacts, meeting notes, opportunity intelligence, and next steps in CRM or the firm’s pursuit tracker.

SLED Pursuits — Secondary Responsibility

• Support selected state, local, municipal, transportation, utility, higher education, and K-12 pursuits that align with the firm’s technical services.
• Manage SLED RFQs, RFPs, SOQs, interview decks, qualifications packages, and task-order responses as needed.
• Apply federal pursuit discipline to SLED opportunities, including go/no-go analysis, compliance matrices, proposal schedules, and debrief tracking.

Post-Submission Analysis and Continuous Improvement

• Track proposal outcomes, shortlist rates, win/loss results, debrief comments, agency feedback, and proposal lessons learned.
• Build and maintain a reusable library of project descriptions, resumes, graphics, win themes, differentiators, boilerplate, technical narratives, and capability statements.
• Recommend improvements to pursuit strategy, content quality, proposal workflow, CRM discipline, and federal market targeting.
• Use data to help leadership make better pursuit decisions and reduce wasted effort on poor-fit opportunities. This aligns with Zweig Group-informed AEC HR practices emphasizing data-driven decisions, talent development, retention, and technology-enabled HR and operations.

NOTE: This position requires U.S. citizenship

Required Qualifications

• 5+ years of experience in federal proposal management, capture support, business development, AEC marketing, government contracting, or professional services proposals.
• Experience with federal RFQs, RFPs, SF 330s, IDIQs, BPAs, task orders, sources sought, RFIs, or capability statements.
• Strong understanding of proposal compliance, evaluation criteria, page limits, submission instructions, and federal procurement deadlines.
• Excellent writing, editing, interviewing, proofreading, organization, and project management skills.
• Ability to work directly with technical professionals and translate complex services into clear, persuasive proposal content.
• Experience maintaining proposal libraries, resumes, project descriptions, and past performance content.
• Proficiency with Microsoft Word, PowerPoint, Excel, Adobe Acrobat, and CRM or pursuit-tracking tools.

Preferred Qualifications

• Experience in AEC, architecture, engineering, construction, geospatial services, facilities, infrastructure, environmental consulting, or federal technical services.
• Familiarity with LiDAR, laser scanning, point clouds, scan-to-BIM, Revit, CAD/CADD, GIS, ArcGIS, topographic survey, facility documentation, as-built documentation, and digital twin concepts.
• Experience with SAM.gov, agency forecast tools, GovWin, HigherGov, USAspending, FPDS, DSBS, or other federal market intelligence tools.
• Familiarity with NAICS codes such as 541370, 541330, 541310, 541340, 541512, and 541990.
• Familiarity with PSC codes such as R425, C219, R404, T014, T008, D302, and D399.
• Experience coordinating with A/E primes, small-business partners, 8(a) firms, mentor-protégé teams, or federal IDIQ holders.
• APMP membership or APMP certification. APMP Foundation is the entry point for APMP’s advanced certifications and is designed for bid and proposal professionals.

Success Measures

Success in this role should be measured by:

• Federal pipeline quality and completeness.
• Number of qualified federal opportunities identified before solicitation release.
• Number of sources-sought/RFI responses submitted in priority markets.
• Improved go/no-go discipline.
• On-time, compliant proposal submissions.
• Improved quality of SF 330s, capability statements, resumes, and project sheets.
• Increased shortlist rate.
• Increased win rate over time.
• Growth in prime, subconsultant, and teaming opportunities.
• Stronger relationship tracking with target agencies and A/E primes.

Why Join Our Team?

At Ayoroa Simmons, we invest in people and technology to deliver exceptional results in surveying, design, and BIM. We offer:

• 401(k) with 4% company match
• Comprehensive health, dental, vision, and life insurance
• Paid Time Off (PTO)
• Employee referral program

Equal Employment Opportunity

Ayoroa Simmons is an Equal Opportunity Employer. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, age, disability, or genetic information.

Title VI Compliance

Ayoroa Simmons ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. For more information or to request assistance for individuals with disabilities or limited English proficiency, please contact our Title VI Coordinator, Kim Short, at (866) 726-2246.

Originally posted on Himalayas