Job Description
AIP Publishing is a leading publisher of the physical sciences. Working with us means being part of a mission: to accelerate scientific discovery while reimagining the future of scholarly publishing.
AIP Publishing helps brilliant work make a global impact. We’re building a living network of knowledge to spark thinking, connect people, and drive new ways forward — empowering a vibrant global community using science for good. We foster a collaborative, creative atmosphere and encourage a workplace culture that maximizes individual contributions.
We’re always looking to evolve the ways we think and operate, and we actively encourage an environment where everybody feels comfortable, seen, and able to do their best work. We’re looking to hire and develop colleagues who are astute, flexible, and always striving to “solve better problems” through thoughtful consideration of individual, team, organizational, and customer impact.
The Senior Peer Review Specialist reporting to the Manager, Peer Review Excellence, is a collaborative problem-solver responsible for supporting effectiveness, consistency, and continuous improvement of peer review and editorial workflows across AIP Publishing’s journal portfolio. Working closely with internal teams and external service providers, this role helps implement workflow improvements, supports operational initiatives, contributes to manuscript tracking system projects, and provides insight into workflow performance and opportunities for enhancement.
How you’ll make an impact:
Peer Review Workflow Support
- Support the design, implementation, documentation, and continuous improvement of peer review workflows across the journal portfolio
- Support the development and maintenance of standardized peer review workflows
- Document workflows, procedures, and operational standards
- Identify workflow inefficiencies and improvement opportunities
- Support and implement process redesign and operational improvement projects
- Contribute to implementation of new editorial tools and technologies
- Support compliance with editorial quality standards, research integrity requirements, and publishing best practices
- Serve as a knowledgeable resource on peer review processes
Vendor Operations Support
- Support the management and oversight of vendor-supported editorial operations and peer review services.
- Maintain vendor performance reports and operational metrics
- Monitor service levels and escalating issues when required
- Support vendor review meetings and action tracking
- Coordinate with vendors on workflow updates and operational improvements
- Identify opportunities to improve service quality and efficiency
Operational Analytics & Performance Monitoring
- Provide operational insight through monitoring and analysis of peer review and editorial workflow performance
- Maintain dashboards and operational reporting
- Monitor workflow performance metrics and trends
- Identify bottlenecks, risks, and areas for improvement
- Prepare reports and insights for stakeholders
- Support data-driven decision making and continuous improvement efforts
Stakeholder Collaboration
- Work collaboratively across internal and external teams
- Support cross-functional projects and initiatives
- Participate in workflow improvement discussions and working groups
- Build effective relationships with internal and external stakeholders
- Coordinate information gathering and action tracking across teams
- Provide operational expertise and workflow insights to project teams
- Support adoption of new processes, systems, and ways of working
What you’re great at:
- Strong understanding of peer review processes and editorial workflows
- Strong analytical and problem-solving skills
- Ability to interpret operational data and identify improvement opportunities
- Strong organizational and project coordination skills
- Excellent written and verbal communication skills
- Detail-oriented with a commitment to quality and continuous improvement
- Ability to balance operational efficiency with editorial quality and researcher experience
- Comfortable working in a changing environment with multiple priorities
What we’re looking for:
- Bachelor’s degree in relevant field
- 4+ years of experience in scholarly publishing, editorial operations and peer review
- Experience supporting workflow improvement or operational change initiatives
- Experience working with manuscript tracking systems or editorial platforms
- Experience working with multiple stakeholders across teams
Our excellent total rewards package includes:
- A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
- Generous paid time off and paid sick and safe leave
- Flexible work schedule
- Competitive medical, dental and vision benefits
- Exceptional retirement benefits
- Monthly remote stipend
- Training and Tuition assistance
- Employee Assistance Program
Salary Range:
$65,000 - $90,000
At AIPP, we offer competitive compensation based on the role, experience, and other relevant factors. Under the New York Convenience Rule, all employees, regardless of their residence in other states, will be taxed at the New York State tax rate. Employees may also have additional state-specific tax obligations depending on where they live.
A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing’s mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, fair research communication and empowering researchers to accelerate global progress. AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of our publishing partners. Our publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across a spectrum of research areas, including our flagship titles Applied Physics Reviews, Applied Physics Letters, Journal of Applied Physics, and The Journal of Chemical Physics.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law.
https://publishing.aip.org/privacy/
