CPT-11378 Administrative & Chamber Operations Virtual Assistant
20four7VAJob Description
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Title: Independent Contractor – CPT-11378 Administrative & Chamber Operations Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A Georgia-based Chamber of Commerce President is seeking a part-time Administrative & Chamber Operations Virtual Assistant to support its President with day-to-day administrative organization and member-related operations.
The primary focus of this position will be email management, CRM administration, digital file organization, and general business support. The VA will help keep recurring administrative responsibilities organized and moving while allowing the President to focus on leadership, member relationships, events, and broader Chamber initiatives.
This position will begin at 10 hours per week with the potential to grow as additional workflows and responsibilities are delegated.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Email & Administrative Support
- Monitor and organize designated email inboxes
- Draft and send routine responses using established guidelines
- Track messages requiring follow-up or Presidents attention
- Maintain organized administrative records
- Assist with recurring business support tasks and special projects
CRM & Member Data Management
- Maintain accurate information within GrowthZone CRM
- Update member and contact records
- Enter and organize relevant communication and activity information
- Maintain accurate data and follow-up tasks
- Support recurring CRM administration
File & Information Management
- Organize documents and resources within Google Drive
- Maintain logical folder structures and naming conventions
- Store information for easy future reference
- Assist with retrieving and organizing business records
- Maintain basic spreadsheets and administrative trackers
Chamber Operations Support
- Assist with administrative coordination surrounding Chamber activities and events
- Maintain schedules, task lists, and follow-up items
- Support event-related documentation and organization
- Assist the President with additional operational responsibilities as assigned
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:
- Previous administrative or business support experience required
- CRM management experience preferred
- Email and inbox management experience required
- Google Drive and digital file organization experience required
- Strong written English communication
- Strong organizational and time-management skills
- Event coordination or event support experience is a plus, particularly experience supporting fundraising events
- Experience supporting a membership organization, association, nonprofit, or executive is a plus
IDEAL CANDIDATE PROFILE
- Highly organized and detail-oriented
- Strong written communication skills
- Comfortable managing email and CRM workflows
- Proactive with excellent follow-through
- Able to work independently after receiving direction
- Comfortable supporting a busy executive
- Adaptable as responsibilities expand
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
- GrowthZone CRM (training will be provided as needed)
- Google Drive
- Google Workspace
- Microsoft Office
- Email & Calendar Platforms
Work Schedule
- Contracted Hours per Week: 10 hours (Hours may increase based on performance and business needs)
- Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
- Daily Working Time: TBD EDT
Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
- Contractors will operate under a Master Services Agreement and a Statement of Work
- This is not an offer of employment; contractors are not employees of 20four7VA or any client
- All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
- REQUIRED SERVICE: Business Support
- REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
- Contracted Hours per Week: 10 hours/week
- Daily Working Time: TBD EDT
- Scheduled Working Days: Monday-Friday
- REPORTING TO/POC: To Be Determined
- Number of VAs: 1
- GENDER PREFERENCE: None
- LANGUAGES SPOKEN/PREFERENCE: English
- ACCENT PREFERENCE: Level A-B (native or near native English accent required)
- REGION PREFERENCES: Any
What we offer
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
